Japanese Immigration: CoE, Visa, and Residence Status
Japanese Immigration procedures can be very confusing. Fortunately, for AIU students, the Center for International Affairs is here to help you with your required paperwork, but since you are ultimately responsible for your own compliance with Japanese law, please make sure to read through the information below!
Who Needs to Read This?
All international students who do not have Japanese nationality must obtain a Student Visa before departure in order to be enrolled in and study at a university for over 90 days.
Students of certain nationalities will need a student visa even if they are staying for less than 90 days. This means that all AIU students must be familiar with the information below!
Step 1: Certificate of Eligibility
You will need a Certificate of Eligibility (CoE) issued by the immigration office in Japan in order to apply for a Student Visa. AIU will apply for your CoE after you are accepted, based on the information and documents that you send us. In order to receive your visa that will allow you to arrive in Japan, please make sure to include all of the application documents, especially the photos, passport copy, and Proof of Financial Resources, in your application package and to submit your "Offer Acceptance and Immigration Information" form through the online application system immediately after you receive your Letter of Acceptance by email.
Important: Once AIU submits your CoE application to the Immigration Bureau, it may take up to 2-3 months to process. AIU cannot accelerate this process and we cannot check on its status. Therefore, in order to guarantee issuance of your CoE on time, it is critical to submit your application as soon as possible. Once your CoE has been issued, we will send it to your home university.
Step 2: Visa Application
Your Visa is your permission to enter Japan and to obtain a Residence Status. As soon as you receive the Certificate of Eligibility through AIU, you should go to the nearest embassy or consulate of Japan in your home country to apply for your visa. Please contact the embassy/consulate in advance to find out what other documents are required for the application in your country.
Important: You are solely responsible for applying for a Student Visa and obtaining it before traveling to Japan.
When completing the visa application form, there are a few sections that generally do not apply to student visa applicants who have a Certificate of Eligibility. For each of the sections below, please contact the embassy or consulate where you will submit your application to ask for specific instructions.
In general, since you are applying for a student visa and you have a CoE, you should be able to fill in the application items as follows:
- Names and addresses of hotels or persons with whom applicant intends to stay:
Write "Akita International University" for the name and the university's address and phone number. (See the entries in the sample form below for details.)
- Guarantor or reference in Japan(Please provide details of the guarantor or the person to be visited in Japan):
This is not applicable for students. You should be able to leave it blank.
- Inviter in Japan(Please write 'same as above' if the inviting person and the guarantor are the same):
Write "Akita International University" for the name and the university's address and phone number. Fill in "Accepting University" for the relationship and leave all other fields blank (See the entries in the sample form below for details.)
Important: The instructions above and in the sample application form entries are based on the responses that have worked for almost all students in the past. Not every embassy or consulate is consistent in the way that it processes this application form. It is your responsibility to contact the embassy or consulate directly and ensure the same instructions are valid for your application.
Step 3: Landing Permit and Residence Card
Once you arrive in Japan with your Student Visa and pass through immigration, you will be given a Student Residence Status. This is your permission to stay in Japan as a student. At this point, your Student Visa is no longer important- regardless of whether it is a single- or multiple-entry visa. The Residence Status is all that matters.
At the airport, you will receive a Landing Permission Seal in your passport that shows how long you may stay in Japan. If you arrive at one of the airports listed below, then you will also receive your Residence Card at the airport. If you arrive at any other airport, you will receive your Residence Card later, after you complete your residence registration paperwork during orientation. Don't worry, we'll help you with that.
Important: Once you have your Residence Card, then your visa expiration date and landing seal expiration date are no longer important, so you can ignore those.
Airports that Issue Residence Cards:
- Narita International Airport
- Tokyo International Airport (Haneda)
- Kansai International Airport (in Osaka)
- Chubu Centrair International Airport (in Nagoya)
- New Chitose Airport (in Sapporo)
- Hiroshima Airport
- Fukuoka Airport
If you wish, you will be able to obtain a Work Permit on your arrival at the airport. Please read the webpage about the Work Permit and Re-entry Permit.
You must carry the Residence Card at all times as your ID.
Leaving AIU and Length of Stay in Japan
|The Date of Expiration on your Residence Card is the date that shows how long you can stay in Japan. However, you must leave the country or change to a new Residence Status (and get a new Residence Card) within 14 days of your last day of classes at AIU.|
||The Visa date of expiry is the date by which you must enter Japan. Once you are in the country, you can ignore this date.|
||The landing permission seal shows your initial allowed duration of stay in Japan. Once you have your residence card, then you only need to refer to the date on the Residence Card.|
You must leave Japan or apply to change to another Residence Status within 14 days of your last day of classes at AIU, or you will be considered an illegal immigrant, even if you have time left until the Date of Expiration on your Residence Card.
You may not stay in Japan for job-hunting, tourism, or other purposes on a Student Residence Status. If you will be staying in Japan to enroll in another university, start a job or internship, or for any other reason, you must contact your sponsoring organization for instructions as to how to change your Residence Status.
Even if you will stay in Japan as a student at another school, you must change to a new Student Residence Status sponsored by that university.
If you change your Residence Status to "Short-Term Stay" to remain in Japan as a tourist, please understand that National Health Insurance will become invalid immediately after that change, so you will become responsible for paying 100% of any medical bills after that time. Make sure that the validity dates of your self-purchased traveler's insurance cover your entire stay, including any tourism periods.
Applying to Extend your Period of Stay
If you extend your studies at AIU, then you may have to apply to extend the Date of Expiration on your Residence Card. The Center for International Affairs will contact all students who successfully apply to extend their studies and provide instructions as to how to apply to extend their Date of Expiration. You can apply to extend your stay no more than 3 months before your Date of Expiration, but the Center for International Affairs will inform you of the relevant deadlines and forms.